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How to manage your talent pool using an applicant tracking system: ATS Behind-the Scenes

Written by Kimberley Startup | October 22, 2014 | 0 Comments
Talent-poolApplicant tracking systems (ATS) are an excellent tool for collating your candidate’s data, but once you begin building up your talent pool how can you ensure you are getting the most out of your database?
An ATS can offer a range of functionality which ensures you can manage your talent pool to maximum effect. So, when shopping around for an ATS don’t forget to consider what you want to be able to achieve from your talent pool once you have successfully compiled it.
To aid you further with understanding what you should expect from an ATS when it comes to talent pooling, let us take you behind the scenes and share the key functionally to look out for.


Your ATS should allow you to pull reports on the candidates that enter your database. Reports should include source of application, candidates’ skill sector, location and much more.

Bulk assign actions

As your talent pool grows the task of keeping communication and engagement fresh can become a challenge. Your ATS should allow you to bulk assign actions, such as, emailing them all about new jobs.


Imagine the scene, your talent attraction tactics are working with great success and you have successfully built out a huge candidate database – (Hooray). But wait, as now you have vast bank of talent so how are you going to make sense of it?
You’ll need to set up categories to install a sense of order. An ATS will allow you to do just this. You can group your candidates by location, skill set, sector and more.

Smart search

With an ATS, gone are the days of manually sifting through CVs scanning them for those important skills your business requires. Recruitment technology features smart searching functionality that enables you to build up multiple Boolean search strings. An ATS will allow you to search your entire talent pool for single keywords within the body of CVs, enabling you to pull out potential candidates for your recruitment.

Sort it out

It is natural, in time, that the life span of some of the data within your talent pool is likely to become questionable, therefore it is essential to be able to easily cleanse your data. An applicant tracking system will allow you to easily sort your candidate applications by date allowing you to remove any that hit certain timeline stages.
Alternatively, you could combine this functionality with bulk assign actions and email candidates at certain stages clarifying if they wish to remain within your database.
An applicant tracking system delivers you with a robust platform with which you can manage all your candidates, build talent pools and generate detailed reports and so much more, helping you to evaluate and streamline your recruitment process.




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