4 Handy Recruitment Software Features That Will Cut Your Administration Time in Half
One of the biggest frustrations for busy HR professionals is the amount of dry admin tasks that suck up so much of their time – we often hear this from companies when we speak to them about their recruitment challenges.
What’s more, excess administration is costing businesses in the UK some serious money. In fact, firms are wasting £60 billion every year on admin tasks that could be automated (that’s the equivalent of £1,932 per employee, per year), according to HR Magazine.
So what’s the solution?
When dealing with recruitment, an overwhelming amount of administration, combined with a lack of resources, can leave you tempted to outsource the task to agencies. However, this can be costly and if you dream of bringing your hiring in-house, it’s simply not the answer.
If you’re serious about direct sourcing, it might be time to think about investing in a piece of recruitment software, such as an applicant tracking system (ATS).
An ATS can help you to maximise your available time as it automates all the annoying areas of administration that are associated with recruiting staff. This leaves you with more time to complete the tasks that you should be focusing on, such as speaking to candidates, getting the most value from your advertising suppliers and sourcing new talent.
We particularly love the following four time-saving features, commonly found in applicant tracking systems:
1. Automated candidate communications
When applying for new roles, it’s, unfortunately, a common occurrence for candidates to receive no feedback or acknowledgement that their application has been received. It’s no wonder that the job searching process can often leave applicants feeling defeated and negative.
However, from an HR point of view, it’s usually a matter of not having the time to email each individual candidate to let them know that they’ve been unsuccessful.
The candidate experience that your company provides is vital. Not only can a positive candidate experience do wonders for your employer brand, it’s also likely to increase the chance of a candidate accepting an offer, if you decide to hire them.
A great way of providing a good candidate experience is simply by keeping applicants informed; recruitment software makes this easy.
With the click of a button, an ATS will allow you to send personalised emails to candidates, informing them if they’ve been progressed to the next stage of the process or if they’ve been unsuccessful.
As you can imagine, this is a handy tool for keeping successful candidates interested and engaged, letting unsuccessful candidates know the outcome of their application and reducing the amount of calls your HR department receives from candidates who are unsure of the outcome of their application.
2. Candidate manager
Does your HR department manage your incoming applications via email and spreadsheets? If so, you’re not alone.
Spreadsheets might seem like the most thorough way to track your recruitment activities, however it’s not the answer; so many spreadsheets contain errors and it can be easy to delete or lose candidates’ applications.
The candidate manager tool lies at the back end of the applicant tracking system; this is where all of your candidates’ applications are found. You’ll be able to view all applications in one place and order them, so you can see which candidates you’ve reviewed, which you’ve marked as unsuccessful and which you’ve shortlisted.
When using recruitment software, you won’t need to spend any time trawling through spreadsheets to find the information you need – simply search for a candidate within your ATS to retrieve their details.
This also makes it easier to flick between candidates and compare their applications – you can even add notes to applications for other HR users or hiring managers within your business to see.
3. Interview scheduling and managing your vacancy outcomes
Many applicant tracking systems contain an interview scheduling tool, which provides an easy way of setting up meetings with candidates.
If you’re recruiting for a high volume of staff and are likely to conduct a large number of interviews, you’re also able to select the days you’re available and candidates can choose their own allotted interview slot.
Additionally, the interview scheduler tool keeps track of all of the interviews that you’ve held which still require an outcome – reducing the chance of candidates not receiving feedback or updates after their interviews have taken place.
When you’re relying on reports from individual job boards or even just the memory of your candidates, tracking your application sources can be difficult and time consuming.
However, recruitment software, such as Webrecruit’s Fusion, can easily tell you where your applications are coming from and what devices (mobile, desktop etc.) candidates are using to apply for roles.
This can save you a huge amount of time, especially when you’re tasked with reporting on your suppliers and streamlining your efforts.