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Recruitment Software Terminology Explained

Written by Kimberley Startup | July 2, 2015 | 2 Comments
Techy-termsA wide range of terminology is often applied across the recruitment software market. It is no surprise that many HR professionals get dumbfounded in the complexity of it all.
Many HR teams confess that they are not heavily interested in how recruitment software works, but instead just want to know what it can do for them. With this being said, as you dig deeper into recruitment software you will be confronted by numerous terms.
Having tackled our fair share of ‘what’s that?’, Webrecruit have compiled a list of the most commonly used recruitment software terms  to give you some clarity.


This is an abbreviation of applicant tracking system; the behind the scenes element of recruitment software.
Applicant tracking systems provide functionality elements including creating job postings, candidate data storage and performance reporting.


Another abbreviation SaaS stands for Software as a Service. This short form term is common amongst software solutions.
Put nice and simply it means remotely based software that is licensed on a subscription basis and is centrally hosted by the supplier. It is most often accessed via a web browser.

CV parsing

Defined CV parsing is a tool that analyses a document and extracts data, which in the case of a CV includes skills, work experience, education, contact details and so on.
CV parsing will allow you to keep your application form simple and focused, and then sift your candidates a stage further by searching for key skills etc.

Cloud based

This term is another common term that applies to numerous software solutions. It simply means that your system is based on the internet. It will be hosted on your server but is accessed via a web browser and your records are stored in an online storage space.

Careers site

The confusion around careers sites comes from the variations between them and a careers page (explained below). Rather than play spot the difference, let us enlighten you.
A careers site is the front end of an applicant tracking system and is a fully manageable system that can be customised to integrate into your existing website seamlessly.
With a careers site you can expect to see functionality such as the option to forward a job to a friend, job searching and extensive employer branding aspects.

Careers page

This is a page on your website where any open vacancies are listed. This won’t have the level of functionality that you will find on full careers site.
Vacancies are listed with either an email address for candidates to send an application to or links that redirect candidates to apply via an agency’s website.
Want some further clarity on the differences?  Read 5 differences between a careers page and a careers site.


Suited for businesses that aren’t quite ready to invest in recruitment software but want to remove the manual task of listing jobs onto their website.
iFrames are job portals hosted on business’ own websites and branded in their colours but powered by the technology of a supplier.
They will then integrate with a back system ATS platform.

Talent pool/talent bank

As your recruitment needs grow, your business will benefit from being able to store candidate data for future roles. This is the purpose of a talent pool/bank.
Recruitment software is a great platform for candidate management as it enables you to pull information on your candidates into one place and organise and search through it, in just a few simple steps.

XML Feeds

In the recruitment software space, an XML feed relates to your recruitment system and your HR system; it is the information exchange feed between them.
A set of predefined rules are implemented at build stage that tells the platform what information needs to be fed from one to the other.
It is effectively your HR system calling your recruitment software platform and pulling across certain information.
Any other ‘techy’ terms you have come across that you aren’t sure of the definition? Ask our technology implementation team using the comment feature below.
Want a full overview of recruitment software, explained in person? Request a demo today.

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