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An Administrator’s guide to crafting the perfect CV

Written by Kimberley Startup | July 16, 2013 | 0 Comments

resumeIn today’s candidate-rich, job short market, we’re not immune to the fact that finding a job is hard. Particularly in the field of admin & secretarial jobs, the recent downturn saw a large number of redundancies within this function, making the competition for vacancies in this area fiercer than ever before.

In fact, this year, Webrecruit ( has received on average 166 applications per office administration role we’ve worked on. That’s a lot of CVs to read through to fill just one position.

So how do you make sure it’s your CV that catches the eye of the employer?

As an administration job seeker, writing your CV can be a particularly tricky challenge. Not only do you need to make yourself standout from the crowd, but you must also highlight your value & contribution to an organisation’s success.

To help you with your administration job hunt, here is Webrecruit’s step-by-step guide to crafting the perfect CV.

1. Name & contact details

I’m sure you don’t need reminding, but at the top of your CV, always begin with your name and contact details (email & phone number) in a clear, easy-to-read font.

2. Who are you & what do you want?

In no more than three or four sentences, sum up who you are and what your goal is (while keeping it relevant to the position you’re applying for). This initial paragraph might be all the employer will read of your CV so it’s paramount it creates impact.

Demonstrate yourself as a capable all rounder with exceptional organisational, communication & IT literacy skills. Identify your qualities and use the job description to highlight the skills that matter.

3. What have you achieved?

Listing your achievements demonstrates to an employer how you have previously added value and how you could add value to their business in the future.

It goes without saying that expert organisational and prioritisation skills are paramount in the delivery of successful admin support. Identify times where you have made a difference using these skills. For example, you may have implemented or improved an office process, saving time & money across the business.

4. What’s your experience?

Include any relevant work experience (paid and unpaid) that will help you to stand out as a capable and qualified admin professional.

List this in reverse date order with your most recent position at the top, and include your job title, the company name, employment dates and your key responsibilities for the role. Remember, you’re selling yourself to an employer so aim to write your responsibilities as achievements and refer to personal strengths and skills that are relevant to the position you’re applying for.

5. List your education & qualifications

List any school, college or universities you attended and the qualifications you earned, including the years and the grade you finished with.

If you’ve received any additional training or certifications, list these as well, not to mention awards, extra curricular activities and anything else that sells you as a candidate. This is also a good place to list any office or computer technology you know, as well as other relevant skills such as audio typing, WPM and so on.

So now you know how to create a perfectly crafted administration CV, the rest is up to you. Just remember with every sentence that you write, demonstrate how it relates to the position you’re applying for and the added value you can bring. And don’t forget to follow up your application with a phone call. You can never have too much enthusiasm.

Good luck!

Looking for an office administration job? Why not check out Webrecruit’s latest jobs. Alternatively, you can register your CV here to be notified of any office administration positions we’re hiring for.

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